Courier companies were once infamous for their piles of paper, whether filed away in an organized way, or strewn about like it’s nobody’s business. How then does a courier company embrace the trend that’s all the rage these days, AND good for the environment? As ironic as it seems for a courier company to go paperless, it’s both an efficient and resource-saving way to stay organized.
Millions of companies worldwide employ state-of-the-art technology and software to help them minimize their dependency on paper and other highly valuable resources. More and more courier business offices today than ever before are ditching paper in favour of more streamlined business operations using courier software’s.
Delivery Master Software also allows courier companies to go paperless, while simultaneously ensuring the smooth functioning of the company, its staff, data, and records. Reducing the use of paper is not only great for our environment but is also a great difference which you can further promote as part of your business being environmentally responsible. There are certain businesses that can completely go paperless where there’s no need of paper at all. Much will depend on the type and size of the business, in all cases, courier software allows companies to replace piles of files with digital versions that are far easier to look up in seconds.
Why would courier companies go paperless?
The crazy amount of paper and folders that accumulate in courier companies can make it extremely difficult to find the order sheet, or proof of delivery, or allocated driver in a jiffy. This slows down productivity, eats into time resources, and eventually has a negative effect on overall sales and business growth.
Ditching the paper and getting all files online allows courier companies to quickly input and retrieve customer data. It allows managers and other stakeholders to work from anywhere and at any time.
Steps to Consider When Going Paperless
The first thing any courier company should do is to carry out some basic preparation before attacking all that paper full-force like a book muncher.
- All files and important papers or documents should be scanned and stored in a secure online destination, accessible to everyone on the relevant team
- Files should be saved into specific folders and destinations for easy access later on
- This is a great time to integrate courier software if the company hasn’t already
- After scanning, papers should be shredded to protect privacy and ensure security and safety
- Future transactions, orders, and other delivery related tasks should be carried out online
- Any bills from electricity or water companies should be changed to an online statement instead
By using your new courier software, all data that your courier company needs is in an easy-to-use and access dashboard. If anyone with access to the dashboard needs to look up the particulars for previous orders, it’s a cinch to do so. Keying in entries right from order placement to proof of address is simple and is stored for anytime viewing. Also, just imagine sending out invoices the old fashion way? No longer you need to do things manually, instead consider the outlined benefits of using Delivery Master courier software.
Our friendly team of professionals are awaiting to detail how Delivery Master Software already has helped many UK Courier Businesses to become more efficient and profitable, simply call 0333 30 55 250 or contact us as we are looking forward to answering all your questions.