As you know that an invoice outlines the details of a product or service that was paid for by a customer, and how much they have paid for it.
The concept of invoices have existed for centuries, it is estimated that invoices go as far back as 3300 BC when the main method of writing back then was the clay tablet. This confirms that we humans have always been keen on the importance of storing this kind of information, even now, there could not exist a business in United Kingdom that wasn’t issuing invoices.
Because invoices serve a very important role, especially for Couriers & Same Day Delivery Services as it also confirms deliveries of parcels. This is why, with all your transactions an invoice should be provided.
Software that you choose for your courier dispatch business should also offer you the ability to generate and distribute invoices. Below are several reasons as to why courier soft-ware must be able to generate this incredibly important business process.
Your Customers Need To Have Verification of the Transaction
It is always good to provide your customers with verification of what it is they got received and how much they paid for it.
Sometimes customers may get many different items shipped to many different locations in UK (this is especially true for business to business deliveries), therefore, an invoice will allow them to keep records for their own businesses and thus, eliminate possible confusion.
You Need To Keep Records for Business Management
Business management is an integral part of the success of any company whether you operate a small business or, on the way towards a large successful company (after-all, no small business wants to stay small). Record keeping is part of managing your business, so thus, an invoicing option part of your dispatch software can facilitate and simplify this. You need to be aware of all the transactions that occur within your dispatch business, and having the option to access these important records anytime is a great feature of Delivery Master Courier Software.
Invoicing can also be used to track the progress of your courier delivery company day to day operations and growth. Good record keeping allows you to decide if you are meeting key targets and work out what needs to be done next. This can also be used to inform your marketing strategies as you will be able to target your customers more effectively.
An Invoice is an Important part for Tax and Legal Purposes
In fact, just like many other countries around the world, issuing invoices are part of the Law in UK. Here’s what HM Revenue says about Invoicing and taking payment from customers:
If you sell a customer a product or a service, you need to give them an invoice (bill) by law if both you and the customer are registered for VAT (a business to business transaction). Source
When providing business earning details such as profit and loss incurred by your business, invoices play an important part for your accountant to work out the correct tax obligations of your business as well.
Invoices can also come in handy in the future, such as valuing your business, for example: if you ever choose to sell your courier business, the potential buyers will want to know how profitable the business has been in the past as this information will help them to decide if they are willing to invest their money in your delivery business.
Things have come a long way from the days of the clay tablet. Now your invoices can be generated digitally using Delivery Master Software saving you time and resources. Your new courier Software will assist with the easy recording of delivery information and the distribution of invoices to your customers. Considering the importance of these records, Delivery Master Software will add exceptional value to your company’s operations.
To learn more about how your new courier dispatch software will simplify and transform your business operations to be easier and more profitable. Simply call us on 0333-30-55-250 or contact us.